The Company acknowledges and accepts its legal responsibilities for securing the health, safety and welfare of all its employees, of sub-contractors working on its behalf and all others affected by their activities. It is the intent of the company to provide safe and healthy working conditions for all our employees by:-

  1. Providing and maintaining safe plant and equipment
  2. Providing safe systems of work
  3. Providing a safe place of work and safe access and egress
  4. Providing for the safe use, handling, storage and transport of all particles and substances
  5. Providing a safe working environment
  6. Providing adequate and sufficient information, instruction, training and supervision

It is also the intent of this Company to enlist the support of all employees towards achieving the safest possible working conditions and to encourage consultation on all health and safety matters. Support, cooperation and consultation will also be sought from clients, other contractors and any other persons who might reasonably be expected to be included in such discussions. To this end, regular health and safety discussions will be held. The Company accepts its responsibility for the health and safety of other people who may be affected by our activities including clients' employees, other contractors and members of the public. The Company also accepts responsibility for any affects our activities may have on the environment.

The allocation of duties for safety matters and the particular arrangements which will be made to implement this policy are set out in this document. This Policy will be kept up to date particularly as regards any changes in activities or the nature or size of the business and will be reviewed annually. Head of Company (Managing Director) has overall responsibility for health and safety within the company, and will:

Ensure suitable financial provision is made for health & safety obligations
Provide appropriate information and instruction to employees

  1. Ensure work is planned to take into account health & safety issues
  2. Ensure that staff at all levels receives appropriate training
  3. Monitor and assess risk to health and safety
  4. Understand the company policy for health and safety and ensure it is readily available for employees
  5. Set a personal example when visiting site by wearing appropriate protective equipment
  6. Actively promote at all levels the company’s commitment to effective health and safety management

Health and Safety Coordinator / Representative

The person responsible for H&S is managing director Health and Safety Experience /qualifications of above person Mr Abid Iqbalis, he is qualified as “MSc HSE, NEBOSH, and Grad-IOSH Lead OHSAS 18001.

The Health and Safety Coordinator / Representative will undertake and be responsible for:

  1. Monitoring the implementation of the health and safety policy throughout the company and reviewing its appropriateness by regular safety audits/inspections carried out in various workplaces
  2. Investigating accidents and implementing corrective action
  3. Reviewing health and safety legislation and implementing any new requirements pertaining to the company’s undertaking
  4. Liaising with managers, employees, sub-contractors and specialists as and when appropriate
  5. Collating and reporting any accidents reportable under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (R.I.D.D.O.R.) 2013


Section 7 of the Health and Safety at Work Act 1974 states the following: It shall be the duty of every employee while at work –

(A) To take reasonable care for the health and safety of himself and of other persons who may be affected by his acts or omissions at work; and

(B) As regards any duty or requirement imposed on his employer or any other person by or under any of the relevant statutory provisions, to co-operate with him so far as is necessary to enable that duty or requirement to be performed or complied with. In order for all employees to comply with their legal duties, they will undertake and be responsible for:

Reading and understanding the Company’s health and safety policy and carry out their work safely and in accordance with it requirements

  1. Ensuring that all protective equipment provided under a legal requirement is properly used in relation to any instruction / training given and in accordance with this health and safety policy
  2. Reporting any defects to work equipment immediately to the Site Supervisor Reporting to the management any incidents, which have led or might lead to injury or damage
  3. Reporting any accidents or near misses however minor to the Site Supervisor Using the correct tools and equipment for the job in hand and in accordance with training and instructions
  4. Co-operating with any investigation, which may be undertaken with the objective of preventing reoccurrence of incidents


In order to meet the legal requirements of the Safety Representatives and Safety Committees Regulations and the Health and Safety (Consultation with Employees) Regulations, the company will communicate and consult with all employees on the following issues:

  1. The content of this policy
  2. Any rules specific to a site or job
  3. Changes in legislation or working best practice
  4. The planning of Health and Safety training

The introduction or alteration of new work equipment or technology his communication and consultation will take place directly with the employees via regular safety meeting, tool-box talks, e-mails and memo’s posted on the staff notice board.


All employees are given training appropriate to their responsibilities in accordance with the Management of Health and Safety at Work Regulations. Training will be provided for the following situations:

Induction training for new employees (Health and safety awareness, company procedures etc) The introduction or modification of new/existing machinery or technology

  1. A change in employee position/work activity or responsibility
  2. Training is also specifically provided for work with hazardous substances, use of PPE and manual handling. Any training provided by the company will be formally recorded with a hard copy kept on file.
  3. A program of refresher training will be undertaken to keep employees up to date with legislation and industry best practice.


It is the Company’s policy to take account of fire hazards in the workplace. All employees have a duty to conduct their operations in such a way as to minimize the risk of fire. This involves compliance with the Company’s no smoking policy, keeping combustible materials separate from sources of ignition and avoiding unnecessary accumulation of combustible materials.

Site Supervisors are responsible for keeping their operating areas safe from fire, ensuring that their staff are trained in proper fire prevention practices and emergency procedures.

  1. Do not try to tackle the fire yourself (unless trained to do so)
  2. Activate the nearest fire alarm to raise the alarm
  3. Leave the building by the nearest fire exit and proceed to the muster point Do not re-enter the building for any purpose until the all clear has been given
  1. Stop working and calmly leave the building by the nearest fire exit
  2. Go directly to the muster point and await instructions
  3. Do not leave the muster point until the all clear is given
  4. Do not re-enter the building for any purpose until the all clear is given

Staff Welfare

Wherever possible arrangements will be made with the Client and/or Principal Contractor for the use of Welfare facilities at sites under their management

As a minimum the following requirements will be adhered to: Toilets/washing facilities accessible on site Eating/rest facilities accessible on site where these facilities are not provided by the Client or Principal contactor, the company will provide suitable welfare facilities

Work Equipment

All work equipment (including electrical equipment) used at work, as part of the Company’s undertaking will comply with the Provision and Use of Work Equipment Regulations (P.U.W.E.R.).Before new equipment is introduced into the working environment, an assessment will be made by: Health& Safety Officer, in order to ascertain that the equipment is suitable for its intended use. No employee will use work equipment for which they have not received specific training. No employee will knowingly misuse work equipment or remove any guards that are in place to minimize as specified risk. All work equipment will be maintained and inspected at suitable intervals either internally by a competent person or by specialist external companies.

The frequency of work equipment maintenance or inspection will be based on manufacturer’s guidance and industry best practice. Any maintenance / inspections undertaken on company equipment will be formally recorded with a hard copy left on file. If any faults or damage are found on any equipment, stop using the work equipment and report the fault to your Supervisor.

Personal Protective Equipment (PPE)

Appropriate personal protective equipment will be issued to employees as and when necessary for work activities. Training will be provided for employees on the safe use, storage and maintenance of the relevant equipment before issue and a written record detailing what PPE has been issued will be signed by the employees on receipt of the equipment and the hard copy kept on file.

Employees have a legal duty to wear PPE as specified in relevant site rules, risk assessments and method statements. Any defects or malfunction of PPE must be reported to; Health & Safety

First Aid and Accident Reporting

Adequate first aid provision will be made at every place of work occupied by the Company. Each first aid box shall be suitably marked and be easily accessible to all employees at all times when they are at work.

On Project Sites – wherever possible arrangements are made with clients/principle contractors to use their first aid facilities. Where this is not possible, a member of the project team will nominated as the appointed person for first aid and a first aid box supplied, which will contain adequate supplies for the total number of employees on site.

Head Office – the first aid box is located at reception The Qualified First Aider / Appointed Person; Health & Safety Coordinator. All accidents MUST be reported to your Site Supervisor and the details recorded in the accident book (held at head office). Serious accidents where hospital treatment is required must be reported to the Health and Safety Advisor as soon as possible after the incident. Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (R.I.D.D.O.R.) Certain accidents are reportable to the HSE’s Incident Contact Centre.

Hazardous Substances (COSHH)

Before any hazardous substances are used during a work process, a material safety data sheet (MSDS) will be requested from the supplier and an appropriate assessment made of the risks from that substance will be undertaken by the Health and Safety Coordinator / Representative, in line with the Control of Substances Hazardous to Health Regulations (COSHH). Alternative less harmful substances will be used wherever possible.

Assessments will consider storage, handling, and aspects of use, exposure, PPE requirements, workers health, and emergency actions. Supervisors will brief staff on any hazard or substance precautions, with written records being located in accessible location within each department. An inventory of all substances and materials hazardous to health is held at head office.

Manual Handling

Manual handling operations will be risk assessed to determine suitable control measures for the management of risk and the company will endeavor to eliminate manual handling operations where practicable with any remaining risks being controlled by;

  1. Reducing weights
  2. Reducing the frequency of manual handling
  3. The use of additional manpower
  4. Through the provision of suitable equipment to assist in the operation
  5. The selection of persons to carry out manual handling or lifting tasks will be based on the training given, age, physique etc.

Co-operation and Coordination

Employees will always familiarize themselves with client procedures when first attending site, in particular general site access, emergency procedures and high risk work activities including permit to work systems.

Clients site procedures and specific instructions will be followed at all times. Before commencing work, the site supervisor will attend any site meetings or inform other trades working in the direct vicinity of the activities of the company of the specific risks and requirements of the work being undertaken.

Risk Assessments

The Health and Safety Coordinator /Representative will carry out and record formal risk assessments. In addition risk assessments are carried out continuously by employees throughout their work. Hazards are considered and work methods established to minimize the risk of injury to themselves and others affected by the work.

Where the employee does not have sufficient knowledge about a specific hazard, such as work in confined spaces, they will take further advice from the H&S Coordinator / Representative if required. The head of the Company ensures operators are provided with appropriate instruction and training on risk assessments.

Policy review

This policy will be kept up to date, particularly as the business changes in nature and size. To ensure this, the policy and the way in which it has implemented will be reviewed every year. In addition, reviews of risk and COSHH assessments and site safety inspections will take place from time to time.

Policy Approved By
Mr Afzal Mir
Managing Director - Systematic Security Ltd